The basics

Welcome to QScheduler! This guide will cover the basics of how to use QScheduler. If you brand new to QScheduler we recommend reading our Quick Start Guide and Setup Guide first to get things setup first.



The login screen is where you can select your shop location. Select your shop, enter your username and password then press the Login button to start QScheduler.

Main screen

Here is the main screen of QScheduler. Your weekly schedule is in the center. On the left is your 'Queue'; This is where unscheduled vehicles reside. On the right is the monthly calendar and vehicle information panel.


The left and right 'sidebars' can be hidden by dragging the divider or by using the shortcuts in the 'View' menu up top.


The Queue

The Queue is a list of all your unscheduled vehicles. This will usually also contain vehicles that are currently in the Repair Planning phase.

On the top is the search bar. As you type into the search bar, jobs that do not match your search will be hidden. You can search by vehicle make, model and year as well as RO number and customer name.

Below the search bar is the Sort order drop down menu. This will reorder the jobs in the list. Here are the available sorting options:

  • Newest - Most recently imported jobs are on top.
  • Oldest - Oldest jobs are on top. Opposite of Newest.
  • Status Priority - Jobs with High status priority are on top, followed by medium and then normal.
  • Job Class - Groups jobs by job class. Job classes are ordered just like they are in the weekly calendar.
  • Parts needed/on order/received - Jobs with the selected parts status are on top.
  • Disassembly required/in progress/complete - Jobs with the selected disassembly status are on top.

Each job in the Queue has its own row.

On the left side you'll see two icons of a wrench and a box. The wrench shows the disassembly status and the box shows the parts status. Click on either icon to change the status.


In the middle you will see the Vehicle information displayed on the first line. RO number and customer name are on the second line. The third line will have the status message for the job if you have entered one. The color of the status message will change based on the status priority. Double click this area to open up the job information window to edit a job and assign it a job class.


On the right you have the Job Class icon. This icon will have the first letter of the job class inside it and will be colored by job class. If this is dark gray with no letter inside, it means you haven't assigned a job class yet. 


Once a vehicle is assigned a Job Class, you can drag this icon into the schedule.


You can use the plus and minus buttons at the bottom of the Queue to add and remove jobs. Alternatively you can use the Edit menu up top or keyboard shortcuts.



The weekly calendar is your current production schedule. Each job is represented by a colored block. These blocks are dropped into the slots on the day they start production. Each job class will have a group of slots with a colored outline. These slots represent the capacity for that job class on a day.

Below your slots is the labor hours total for that day. This is the total for all jobs scheduled in on that day.


Click to select a block in the schedule. When selected, it will have a white outline and some basic information about the job and its due dates will be displayed in the right sidebar.


Right click a job block in the schedule to view its menu. Here you can select Edit, Unschedule and Print job sheet. Selecting Edit will open up the edit dialog for the job. This is the same dialog used when adding a new vehicle. Selecting Unschedule will remove the block from the calendar and return it to the Queue. Selecting Print job sheet will print a job sheet with due dates for the vehicle.